Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.

Group: Marketing + Communications

Position: Senior Proposal Coordinator, Federal Pursuits

Location: On-site at one of the below locations

• Indianapolis, IN
• Columbus, OH
• Austin or Round Rock, TX
• Orlando or Tampa, FL

The American Structurepoint Marketing + Communications Group develops the marketing and communications strategies and tactics to promote our services. It is our goal to deliver strategic marketing initiatives in support of American Structurepoint’s mission and market share growth objectives. 

This position is part of an industry-leading marketing communications team that thrives on delivering unique and creative proposals that inspire, inform, and captivate our readers. This individual should have demonstrated proposal coordination and writing experience, with a comprehensive understanding of today’s best practices in proposal development withing the federal market. This individual must also have a passion for identifying potential pursuit opportunities, development of high-quality proposals, creative writing, and enjoy leading and submitting a very high quantity of federal proposals each month. This individual must also have a passion for the “win”, must be self-motivated, detail-oriented, and possess a strong work ethic!

With guidance from the proposal leadership team, the Senior Proposal Coordinator, Federal Pursuits works closely with the entire marketing communications team, technical architecture and engineering staff, and executive leadership at all levels across the firm.

• Manage and establish key RFP search parameters across SAM.gov, GovWin, and Deltek to identify, qualify, and track potential federal pursuit opportunities aligned with the firm’s strategic objectives.
• Prepare high quality A/E proposals, SF330 submissions, design-build submittals, qualification documents, and presentations for our firm’s federal pursuits.
• Lead and coach presentation teams through rehearsals once shortlisted. This includes presentation development, rehearsal coordination, and presentation coaching on messaging and delivery.
• Support business development initiatives by attending federal trade shows and conferences, assisting with booth setup and management, and fostering relationships with federal teaming partners to enhance the firm’s visibility and pursuit opportunities.
• Conduct research into federal briefings/news media to glean strategic insights into future trends with federal funding.
• Conduct research within targeted federal programs/installations to identify potential pursuit opportunities and assess any existing IDIQ contracts that may be expiring soon.
• Facilitate strategic kickoff meetings; develop proposal compliance matrices; compile all content to develop proposals, presentations, and qualifications; and coordinate with other A/E teaming partners.
• Serve as lead proposal/marketing point of contact for any joint-venture activities within the federal market, maintaining ongoing and productive relationships with our joint-venture partners.
• Maintain and enhance the firm’s SF330 and Part II proposal templates, providing documentation management and oversight and continual enhancements.
• Manage firm’s Past Performance Questionnaires (PPQ), and/or the firm’s Contractor Performance Assessment Reporting System (CPARS) evaluations, and any other past performance data for use in federal pursuits.  
• Assist the proposal leadership team in the mentorship and training of any new federal proposal coordinators hired to join the federal pursuits team.
• Communicate with all levels (executives, engineers, architects, project managers, and technical staff).
• Meet tight deadlines and manage multiple tasks.
• Research and maintain ongoing and continual competitor analysis and federal market research.
• Uphold company brand standards and maintain proposal standards.
• Other duties as assigned

• Bachelor's degree in Communications, English, Business, Marketing, Journalism or related degree.
• At least five years of proposal development experience in the federal market, specifically for services related to architecture, engineering, and/or construction.
• At least five years of experience developing and submitting proposals to various federal agencies across the US, such as United States Army Corps of Engineers (USACE), National Guard Bureau (NGB), General Services Administration (GSA), United States Army (Army), Naval Facilities Engineering Systems Command (NAVFAC), and Federal Highway Administration (FHWA) etc.
• Knowledge of the federal procurement and proposal process, including Federal Acquisition Regulation (FAR) regulations, SF330 proposal formats, design-build proposals, IDIQs, MATOCs, and other federal contracting vehicles.
• Proficient in Microsoft Office.
• Proficient in the use of Deltek Vision or Vantagepoint.
• Excellent copywriting skills and ability to rework technical content for a wider audience.
• Ability to operate under pressure and meet tight deadlines.
• Ability to build excellent working relationships to attain goals.
• Organized, self-motivated, confident, energetic, and creative.
• Effectively communicate and make best use of interpersonal skills.
• Ability to present and articulate creative ideas and concepts across all A/E disciplines and with staff at all levels of the organization.
• Strong proofing and grammar skills, with the ability to review content quickly and efficiently.
• Superior time-management skills, creative problem-solving skills, and strong initiative to complete projects on time while handling multiple deadlines